Real-Time HIPAA Expert Knowledge System

• Automatic identification of minors by birth date entry
• Purpose of Request determination which drives processing flow
• Expedited processing of provider-to-provider and 512 disclosures not requiring HIPAA compliant authorization
• Required HIPAA authorization elements validation screens
• High-risk release identification and guidance screens
• Helpful pop-up notification screens to provide release guidance and definitions
• Excluded clinical conditions identification
• Ability to pend processing of releases for supervisory review

Record Scanning and EMR Compatibility

• Compatible with Twain 2 specification scanners to create digital images of paper records
• Works with any EMR system that prints to PDF or creates TIFF images of records
• Works with any PDF formatted electronic record files

Online Release Tracking and Storage

• Automatic completion of Accounting of Disclosures Log and Reports
• Automatic completion of Accounting of All Releases Log and Reports
• Ability to sort released files by patient name, requestors, type of release, date of release and other parameters
• Downloadable release reports
• Powerful look-up functions to find specific releases
• Each release file includes a summary page that contains all information pertaining to the release
• Online storage of digital copy of the request, authorization and actual clinical or billing records released
• Ability to re-release completed digital releases to the same or different requestor

Requestor Databases

• Access to our national data requestor database for automatic completion of requestor data fields
• Access to our national authenticated provider database for direct electronic transfer of patient records
• Automatic addition to the requestor database upon entry of new requestor

Automatic Invoice Generation

• Automatic printing of invoice for inclusion in distribution
• Ability to pend distributions for pre-payment
• Downloadable Microsoft Excel™ formatted charge logs
• Ability to enter payment information into charge logs for simple management of release collections

Security

• Two user logins (additional logins available)
• User designated password control
• Assigned security and access levels by user login
• 256-bit encryption of all data
• FTP secure transmission from your PC to Recordjacket.com and from RecordJacket.com™ to our Service Center for distribution
• Authentication process for provider-to-provider electronic releases

RecordJacket.com™ Archive Manager is our easy-to-use, secure, encrypted online system for archiving medical records and other important business documents that you need to retain for regulatory and compliance purposes as well as for easy retrieval and management of key business files. All RecordJacket.com™ Archive Manager customers get full access to all system features.

Security

• Two password protected User Logins (additional logins available)
• 256-bit encryption of all images and data
• User-specific designation of role and function (five levels)
• Folder specific security and user access available

Archiving

• Easy-to-use folder set-up (user-defined or with sample templates)
• Scan in paper documents and add electronic records to same file
• Drag-and-drop or simple file selection process for archiving electronic files
• Automatic field completion for repetitive filing
• Once archived, documents cannot be altered
• Ability to select and print individual images from archived files
• Ability to add new documents to existing files
• Powerful search functions by any file name parameter
• No accidental deletion of archives—files are permanently stored in the database